Cloud storage is a powerful and dynamic solution for smaller companies that may not be able to afford to run their own physical servers or are looking to scale and streamline their current system. If you’re unfamiliar with this technology, you may not know about the benefits of leveraging a cloud-based strategy for storage. Here are four of the top ways that cloud storage can save you time.
Flexible Access to Information
One of the biggest benefits of a cloud system is the ability to pull up information – and run applications – from a wide variety of devices. In fact, most cloud setups are built with this in mind, since the increasing diversity of access points, such as smartphones and tablets – would be far less useful if end user couldn't access the data they need in an on-demand fashion, when they’re on the go.
Flexible access to information means neither you nor your employees need to take the time to send an email or make a phone call to retrieve information while you're out of the office or away from your computer. Instead you can simply pull out the device of your choice and access it directly.
Let’s face it. Paperwork can be a problem, especially in organizations that create a lot of it. Whether you're writing up estimates for customers, dealing with individualized contracts or providing answers to specific questions, you're expected to keep track of all of this documentation in case there's a problem down the road.
Fortunately, cloud storage technology has advanced to the point that all of those papers can be scanned and uploaded into systems that are smart enough to read them and are capable of searching through your entire archive when you enter the keywords of your choice. The result? You’ll be able pull up whatever you need in less than 10 seconds, instead of searching through filing cabinets for 10 minutes.
That said, this does bring up a problem – loss of information.
Backing Up Your Data
If your business infrastructure includes computers, then chances are that your business has built up a lot of data over the years – the loss of which could be catastrophic for your organization. Using a cloud-based solution can take the hassle out of this by backing up your data, across multiple locations in the cloud, as often as you want it to happen – in addition to automated backups. Many cloud storage services will do this for you as part of your data package, and the automatic backups mean that you will never have to worry about losing your data again.
Being able to scale a business can be one of the biggest challenges you face as a business owner. Hardware care be very expensive, and servers may not be able to run the same specifications or provide the same services. Because of this, businesses often wind up replacing their entire network setup every time they want to upgrade. When growth exceeds expectations, it can be a hindrance rather than a success, without the right solutions in place.
Cloud services are inherently scalable – you can buy as much or as little power as you need to run your operations, and you can increase your storage easily, as demand dictates. This means no downtime to install new systems, no setup time to ensure things are running properly and no problem with reducing your data usage if you find that you have more space and power than you need. Cloud storage will save you time by managing the growth of your IT infrastructure.