How To Create A Shared Calendar In Microsoft Teams - CWPS

Posted by Gary Utley on November 13, 2018

Microsoft Teams comes with a number of features intended to improve collaboration among team members. One of the most useful features is the shared Microsoft Team calendar, which makes it possible for team members to strategize and meet project deadlines effectively. In this post, you will learn how to create a shared calendar in Microsoft Teams.

How to Create a Shared Calendar in Microsoft Teams

Creating a shared group calendar involves using both the Outlook Web App and the Microsoft Teams platform. The calendar itself will live in the Outlook Web App, but it will be shared directly within the Microsoft Teams application. This type of integration is one of the many reasons why Microsoft Teams is an effective platform.

In Outlook Web App:

Find your existing group calendar by going into the Outlook Web App and clicking on the name of the group that you want to share a calendar with. Once the group has been selected, click on "Calendar" on the navigation menu.

These calendars are automatically created when groups are created. If there's another selection of team members you want to create a calendar for, you can begin by creating a group. 

Once you click on "Calendar," you will be taken to the group's Shared Calendar in your browser. Click on the URL for this page and "copy" it. You will be using this URL to link your team directly to the Shared Calendar. 

In Microsoft Teams:

Microsoft Teams has a selection of utilities at the top of its navigation panel, for each team channel. This usually includes things like Conversations, Files, and Wiki pages. In this section, you'll be adding the Calendar to this top navigation panel. 

Within Microsoft Teams, select the "+" icon under the navigation menu for the channel. This is the "Add a Tab" option. You'll see an assortment of different tab types. Select "Website."

On the Tab Name, you can name your group calendar with any descriptive title. This will be the menu option that now appears at the top. The URL should be the URL that you copied earlier from the Outlook Web App.

In addition to this, you can check a box to post about the calendar to your Microsoft Teams channel. Save your settings, and your menu should automatically update.  

Using Your Shared Microsoft Team Calendar

Adding a shared calendar to Microsoft Teams in this way will add a tab to your Microsoft Teams channel. When clicking on this tab, you will automatically pull information from your Outlook group calendar. In order to function properly, it requires that you already have set up your groups and your channels. 

From the Calendar tab, you can quickly review any upcoming events, schedule events, or modify events. However, since it does use the Outlook Web Access platform, it is possible that you (and other users) will be prompted to log in again when viewing the calendar. 

Once you've created a shared Microsoft Teams calendar, all of your team members will be on the same page. Team users can quickly review their deadlines and share new deadlines, improving productivity and effectiveness.

Calendar functionality is only one of the many extraordinary features of Microsoft Teams. If you need to migrate to Teams, CWPS can help

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Topics: Microsoft Teams