Tips for Using Microsoft Teams for Project Management - CWPS

Posted by Gary Utley on November 27, 2018

Microsoft Teams makes it easy to connect everyone at once. That doesn't just mean better teamwork and innovation -- it also means better project management. Through Microsoft Teams, you can facilitate better project-related results, from improving communication to keeping work accessible. Here are a few tips for using Microsoft Teams for your project management needs.

Teams Keeps Everyone Looped In

Microsoft Teams provides a centralized conversation built around each project, making it easy to chat, call, or have a video conference. Whether you need to get in-depth on details or just have a progress meeting, Microsoft Teams can provide open communication and transparency. With Microsoft Teams, you'll be able to communicate in a way that ensures everyone is on the same page -- while also maintaining a repository of information that every team member can consult if there is information they feel they missed. Before, this used to be achieved through a number of Office 365 solutions.

Tasks Are Easily Assigned Via Planner

Planner tasks are visible to everyone on a team, so each team member knows what the others are doing. Not only does this prevent the duplication of tasks, but it also makes it easier for team members to know which colleague they should consult with their requests. By integrating Microsoft Planner with Microsoft Teams, you can essentially create an all-in-one task management system, through which tasks can be deployed, reviewed, and completed. Through the Microsoft Teams dashboard, employees can review their own tasks, prioritize themselves, and make sure everything is completed before it reaches its deadline.

Teams Keeps Work Easily Accessible

The easier an employee finds it to get their work done, the more work they will do. Technology is about empowering team members to do their best. Teams (often in addition with SharePoint) keeps work easily accessible and easy to modify. Project files, shared documents, notes, and other information can all be connected to directly through the Microsoft Teams dashboard, as well as linked directly through the Microsoft Teams channels. This lets employees quickly access the files that they need to work on, work on these files together, and show these files to other employees (and management) for review. When employees don't have to fight with their technology to get work done, they become vastly more effective.

Meet Important Deadlines with Shared Calendar

In project management, there is ultimately nothing more important than deadlines. A shared calendar through Microsoft Teams ensures everyone knows what is due and when, while task management through Microsoft Planner can break large-scale deadlines into smaller, manageable tasks. Through a shared calendar, team members can review their critical deadlines at a glance -- and the consolidation provided through Microsoft Teams ensures that nothing is ever missed. Without a shared calendar, it can be easy for things to be overlooked or overbooked.

Microsoft Teams provides robust integration features. When using Microsoft Teams for project management, don't forget that many third-party solutions can also be looped in -- to create a project management environment that is perfectly built for your company's workflows and business processes. Are you ready to start using Microsoft Teams for project management? Migrate to Teams with the help of CWPS.

Microsoft Teams Modern Workforce Ebook

Topics: Microsoft Teams