If you’re the owner of a small to mid-sized business, you may be thinking that encrypted email is out of your reach. For those of you who’ve heard the term but don’t quite understand it, encrypted email is a methodology to scramble business communications so that only the intended recipients can read it.
But the Internet is the great equalizer when it comes to technology services, and encryption is no exception to this rule. Today, you can work with firms to help you secure your email, which is crucial not only for your peace of mind but also for compliance in a lot of industries.
Review of Encryption Services
If you have an on-site email server, the increasingly heavy regulatory environment in fields like accounting and healthcare require encryption for compliance with local, state, and federal rules. This makes it increasingly difficult for some businesses to be able to afford email encryption.
In the old days, both the sender and receiver of email encryption had to share the same service to access messages. Today, that is no longer the case. However, how we use email has gotten more complicated, with messages flying between mobile and desktop devices on a variety of cloud-hosted and on-premise servers.
Fortunately, there are a number of software providers on the market that are fairly low cost and offer an alternative to some of the bigger players in the market:
Symantec has a product called PGP Desktop Email which is a little unwieldy, but workable. Installing the software allows users to receive files via an encrypted attachment. The software then sends the users the “key” to unlock it. The problem here, of course, is that the code must still be sent between users who may reside outside your firewall.
Hushmail is decent encryption software that works well for any digital device. Hushmail focuses on several industry sectors, including the law, healthcare, and nonprofits. In addition to encryption, it uses two-step authorization; touch ID, and aliases to secure your data. Hushmail syncs well between your webmail and their iPhone app. On the flip side, sometimes you get what you pay for, and Hushmail is fairly basic and therefore, not bulletproof.
AppRiver CipherPost Pro offers both web-based email and an encryption service. It offers a plug in for Outlook if you don’t want to change your existing provider, and it offers a number of security-based mobile apps for any phone. There’s a nice admin portal that lets you add or revoke users. The drawback here is it’s complicated to install and there is a 5GB attachment limit on encrypted messages.
Mimecast Secure Messaging is the most sophisticated encryption solution on this list and the best option for small to medium-sized companies. This is a cloud-based solution that not only makes it easy to send encrypted emails, but also offers a wealth of email management tools for administrators.
Managed Service Providers and Encrypted Email Service
Managed IT providers are a great resource for those seeking encrypted email service. CWPS offers technology support for all of your cloud-based or on-premise data storage, email security, and compliance needs. We offer full-service solutions for a variety of industries and help you find the lowest cost, yet most secure options for email encryption.