Secure Your Emails with Encrypted Email Service

Email encryptionIf you’re the owner of a small to mid-sized business, you may be thinking that encrypted email is out of your reach. For those of you who’ve heard the term but don’t quite understand it, encrypted email is a methodology to scramble business communications so that only the intended recipients can read it.

But the Internet is the great equalizer when it comes to technology services, and encryption is no exception to this rule. Today, you can work with firms to help you secure your email, which is crucial not only for your peace of mind but also for compliance in a lot of industries. 

Review of Encryption Services

If you have an on-site email server, the increasingly heavy regulatory environment in fields like accounting and healthcare require encryption for compliance with local, state, and federal rules. This makes it increasingly difficult for some businesses to be able to afford email encryption.

In the old days, both the sender and receiver of email encryption had to share the same service to access messages. Today, that is no longer the case. However, how we use email has gotten more complicated, with messages flying between mobile and desktop devices on a variety of cloud-hosted and on-premise servers.

Fortunately, there are a number of software providers on the market that are fairly low cost and offer an alternative to some of the bigger players in the market:

Symantec has a product called PGP Desktop Email which is a little unwieldy, but workable. Installing the software allows users to receive files via an encrypted attachment. The software then sends the users the “key” to unlock it. The problem here, of course, is that the code must still be sent between users who may reside outside your firewall.

Hushmail is decent encryption software that works well for any digital device. Hushmail focuses on several industry sectors, including the law, healthcare, and nonprofits. In addition to encryption, it uses two-step authorization; touch ID, and aliases to secure your data. Hushmail syncs well between your webmail and their iPhone app. On the flip side, sometimes you get what you pay for, and Hushmail is fairly basic and therefore, not bulletproof.

AppRiver CipherPost Pro offers both web-based email and an encryption service. It offers a plug in for Outlook if you don’t want to change your existing provider, and it offers a number of security-based mobile apps for any phone. There’s a nice admin portal that lets you add or revoke users. The drawback here is it’s complicated to install and there is a 5GB attachment limit on encrypted messages.

Mimecast Secure Messaging is the most sophisticated encryption solution on this list and the best option for small to medium-sized companies. This is a cloud-based solution that not only makes it easy to send encrypted emails, but also offers a wealth of email management tools for administrators.

Managed Service Providers and Encrypted Email Service

Managed IT providers are a great resource for those seeking encrypted email service. CWPS offers technology support for all of your cloud-based or on-premise data storage, email security, and compliance needs. We offer full-service solutions for a variety of industries and help you find the lowest cost, yet most secure options for email encryption.

Guide to Keeping company's data safe

Why You Should Consider an Email Security Service in 2016

email security serviceWith 1.7 billion current email exploits bouncing across the Internet, it's not surprising that email security remains at the forefront of cyber security and privacy concerns. Email exploits are constantly being directed to an organization's employees, and it only takes one recent exploit -- and a careless employee -- to compromise the organization's infrastructure. Email is the most used medium of communication today, and its ability to transfer external files into a protected network makes it incredibly dangerous. To combat this, many organizations are switching to an email security service rather than attempting to maintain security in-house.

Email Hazards: Phishing, Spear-Phishing, and Malware Attachments

There are many ways that malicious attackers can target an organization through the use of email. Phishing techniques are often used to gather information from an employee, through the use of authentic looking emails -- such as banking messages, or corporate missives. Spear-phishing is similar, but done with in-depth knowledge of the organization and its hierarchy, often targeting a specific individual. Malware attachments can wreak havoc on an internal network simply by being opened.

Compounding these issues, employees transmit an incredible amount of privileged information through their email accounts -- and they often log into these email accounts from personal or even public devices. In one poll, it was discovered that over half of all employees had sent unencrypted corporate data through their email account and 21% had sent sensitive data without encryption. A network does not need to be breached for this to pose a security threat. All an employee needs to do is leave their email account open on a public computer and all of that data would be compromised.

Protecting Your Organization through an Email Security Service

An email security surface takes the burden off of the organization by outsourcing security to a provider. Email gateways utilize advanced, often cloud-powered, technologies in order to identify the newest and latest threats before they ever get to an employee's inbox. Through heuristic analysis, new threats and even sophisticated phishing techniques can be both identified and quarantined. This leads to an overall much safer environment, as employees are never given the option of falling prey to these threats.

Email security services also offer better support -- through their 24/7 technical teams -- and better system performance, as everything is handled off-site. Administrators can easily access information to identify any threats targeting the system, and can manage email security through an all-in-one consolidated dashboard. Essentially, an email security service creates an all-in-one portal through which threats can be identified and managed.

Email cybersecurity requires a solid IT infrastructure. Employees make mistakes -- and many of them may not understand the risks inherent to email attachments and phishing attempts. Organizations may want to invest in an email security service and a hosted email service so that they can take the burden off of their in-house IT. Keeping current on new and emerging threats is absolutely essential for those trying to secure their email solutions.

Guide to Keeping company's data safe

Image Source: Joe The Goat Farmer